In this digital era, files, whether pictures or documents, are not shared in physical form. They are usually transferred to the other person via different online tools. While some files may not contain sensitive data and would not cause harm if leaked, others are confidential. Many people are habitual of sharing files over email. However, it is suggested not to do that. Instead, you should choose a file-sharing service as it will help you avoid risks. These services will encrypt the files that you are trying to share, stopping third parties and hackers from gaining access to them. Let’s have a look at them.
#1. FireFox Send
When it comes to file sharing, people are quite comfortable with using Firefox Send. This is because it is a super simple tool that will let you send the files smoothly and securely. You can use this app with or without the Firefox browser. And guess what? It will let you share files that are sized up to 2.5 terabytes absolutely free. This tool comes with a number of useful features. Just keep in mind to be equipped with a decent internet plan when you are using this service. As you would not want the network connection to break when transferring the file. There are many attractive deals that you can opt for such as Altice Optimum bundles that will help keep you connected.
For instance, the download link that the tool generates expire after a specific time. Also, the link will no longer work after it has been clicked on a particular number of times. In addition, if you want to make the app even more secure, you can set the password for the file you are sharing. This way, the recipient will require both the password and the download link to access the file.
Dropbox is another popular option that is used by millions across the world. The tool gives you 2GB of cloud storage for free! However, if you need more space, then you will have to subscribe to one of their packages. You can quite easily transfer files on the web with this tool. Moreover, it will help you in keeping your folders and files synced between the cloud and your devices. The tool will also allow you to collaborate on the file that others have shared with you.
This service gives you ways via which you can share the file. You can do it either from the Dropbox app on the web or through your smartphone. You can also opt for the Dropbox Transfer tool, which will let you know how many times the files you have shared have been downloaded.
Similar to Firefox Send, WeTransfer is an ideal pick for you if you are looking for something straightforward and quick. When you are using this tool, there will be a custom link via which you will be able to transfer multiple files. The link will stay active for a week. You can also try out the tool’s premium version. Its Pro account is currently priced at $12/month. Opting for this deal will give you a few extra perks. For instance, you will be able to set your preferred expiry times and will be able to protect your download link with a password.
Some Tips to Transfer Files Securely
Apart from the aforementioned services, there are some pointers as well that you need to keep in mind when transferring a file. These tips will further allow you to make the process secure. So, let’s take a look at them.
#1. Don’t Ignore the Issue & Take Action
There’s no denying that file sharing is quite frequent at the office. Therefore, one should not ignore the importance of data protection. In fact, people need to do it on priority and find a service that enables employees to work within the email to receive or send files.
#2. Always Go for Business-Grade System
Choosing a customer-grade service will bring you nothing but trouble. For instance, your data can be leaked, or your business may encounter some serious security threats. Therefore, it is suggested to opt for a business-grade service that can offer you security controls like expiring file access, e-discovery, and access control.
#3. Train Your Employees
Your employees should have a firm understanding of the sensitivity of different types of information. They should also be aware of what the repercussions can be if the data gets mishandled. Moreover, you have to clarify to your staff what they are allowed to share outside the office and how they can share or transfer appropriate information to external parties. If you have installed a secure service in the office, it is your job to ensure that employees use it.
There is nothing more important than transferring files safely. After all, if one is not careful about it, then this will give malicious people a perfect chance to steal your confidential information. And nobody wants that! Luckily, there are some services like the ones mentioned above which you can use to ensure the safety of your files when sending. Also, you should keep the aforementioned tips in mind as they will save you from your information getting leaked.